Most suppliers move to flat monthly per-user or per-device pricing so IT is predictable instead of a surprise repair bill. Cost depends on how many staff, locations, and connected systems you run, from billing to compliance portals to resupply and fulfillment. A single-location supplier typically pays far less than an emergency downtime that halts billing or delays a 90-day compliance report. We scope a plan to your headcount and systems, then hold the price steady.